Guidelines:

  • How We Treat Each Other
    1. Each member has an equal right to speak and ask questions. There are no "dumb" questions.
    2. Each member is encouraged to share individual viewpoints. Individual opinions are valid whether others agree with them or not.
    3. We will listen to, respect and seek to understand the views of others, particularly those perspectives that differ from our own.
    4. Disagreements will be explored not suppressed. In some instances, however, disagreements may be discussed outside of meetings so that we are not distracted from achieving the purpose of the meeting.
    5. We will be courteous when addressing other members of the project team.
    6. We will refrain from interrupting each other.
    7. We will keep our comments relevant to the topic under discussion.
    8. Draft materials, plans and reports shared by and among members of the project team shall be treated as working papers
  • How We Make Recommendations
    1. The Steering Committee will be composed of voting and non-voting members. Voting members are those members appointed by the City Council. The role of the non-voting members (Project Team) will be to provide technical support to the voting members.
    2. Members may have alternates that represent them in their absence. Alternates must be appointed by City Council. An alternate has the same authority to vote and participate in the meeting as other Steering Committee members only when serving as a representative of the Steering Committee member in their absence.
    3. The Steering Committee will operate by consensus whenever possible. Consensus does not necessarily mean agreement or active support by each member. Those not objecting are not necessarily indicating that they favor the proposal under consideration, but merely that they can "live with it."
    4. In the absence of consensus, a majority (60%) of the members present is required for approval of an action.
    5. The facilitator will seek the sense of the Steering Committee on an issue/action. If there is not unanimity and if a clear majority does not exist, written ballots will be used.
    6. The vote to adopt final recommendations will be by majority (60%). Only members can vote and written "absentee" ballots will be accepted.
    7. Non-members shall attend meetings as observers and may be invited to offer comments if time allows
  • How We Communicate with Those Outside the Steering Committee
    1. Ideas discussed within the Steering Committee should not be presented as representing the position of the group without the agreement of the group.
    2. When speaking about the work of the Steering Committee outside of meetings, members are speaking for themselves only unless speaking from approved documents or positions of the Steering Committee.
    3. Draft materials, plans and reports shared by and among members, staff and consultants shall be treated as working papers.
    4. All meeting materials, meeting minutes and other Steering Committee items shall be made available through the project web site and can be viewed at Neighborhood Development Services in City Hall.
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